Summary of PO Statuses

At any time, each PO in RO will be in one of ten different statuses. Read the descriptions below to find out what each status means. The statuses below are sorted by stage in PO lifecycle.

  1. Incomplete
    • Applies only to inline, closeout, and bulkstock POs.
    • The PO has been created but it is still being edited.
  2. Open
    • Applies only to Dropship, JIT, and 3PL POs.
    • The PO is open to accept customer order attachments.
  3. Review
    • Applies only to Dropship, JIT, and 3PL POs.
    • The PO is awaiting manual review and approval prior to submitting to the vendor.
    • This status may be manually set by pressing the [Review] button on the PO (this allows you to pad any JIT POs). Or it can be triggered if the vendor is NOT set to Auto Submit Dropship/JIT POs but the Submit date/time for the PO has been reached.
  4. Ready
    • The PO is ready to be picked up by the auto-sender, which runs every 10 minutes.
    • Inline, closeout, and bulkstock POs attain this status after you press either the [Submit PO] button or the [Manually Submitted] button.
    • Dropship, JIT, and 3PL POs attain this status if the vendor has been set to Auto Submit Dropship/JIT POs AND the Submit date/time for the PO has been reached.
  5. Submitted
    • Applies to all POs.
    • The PO has been sent to the vendor.
  6. Acknowledged
    • Applies only to POs sent to EDI-enabled vendors.
    • The PO has been confirmed received by the vendor.
  7. Failed
    • Applies only to POs sent to EDI-enabled vendors.
    • The PO has not successfully been confirmed received by the vendor.
  8. Receiving
    • Applies to all POs.
    • At least one item has been received against the PO.
    • This could be triggered by using the Receiving Tool in RO or by setting up a 3PL vendor with appropriate RO integration.
  9. Complete
    • Applies to all POs.
    • The PO is no longer eligible to be received against.
    • This is most commonly used for bookkeeping purposes.
  10. Canceled
    • You may cancel the PO at any time. When you do, the PO is effectively dead.

Look to the chart below to see how POs change status during their lifecycles.

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